Abstract Submission

Abstract Submission System

The 82nd Annual Meeting of the South Atlantic Association of Obstetricians & Gynecologists will be held at the Omni Grove Park Inn in Ashville, North Carolina, January 25- 28, 2020.

Important Dates:

Final Abstract Submission Deadline
Monday, June 3, 2019

Abstract Acceptance Notification
Monday, July 1, 2019

Presenting Author Registration Deadline for Annual Meeting
Monday, December 2, 2019

The first author of the submitted material should be the individual willing to present the topic at the meeting.

Abstracts should be no longer than 400 words.

The first author must register for the 2020 SAAOG Annual Meeting to ensure his or her abstract(s) are included in onsite materials. Deadline for author registration is Monday, December 2, 2019. First authors MUST BE registrants at the 2020 SAAOG Annual Meeting.

NEW THIS YEAR

Next year the SAAOG will begin publishing the Proceedings of the SAAOG once a year that will be comprised of presented abstracts and manuscripts from the Annual Meeting.  You will have the opportunity to submit a manuscript for consideration in this online journal, if your abstract is accepted at the Annual Meeting. Your manuscript will be peer-reviewed by an editorial committee of SAAOG following the Annual Meeting. This is a great opportunity to have your work published. If you are interested in submitting a manuscript for consideration with your abstract, please indicate below, and more information will be provided regarding deadlines upon acceptances to present at the meeting. 

Please note that a separate editorial committee from the Annual Meeting abstract committee will be reviewing your manuscript, and approval of your abstract presentation at the meeting does not automatically guarantee that your manuscript will be accepted. No manuscripts will be accepted if they have previously been published.

Abstract Submission Instructions

Please read through the submission instructions below before preparing your abstract:

  1. Write your abstract, following the Abstract Guidelines.
  2. Review the Acceptance and Presentation Process for abstracts.
  3. Submit your Abstract via the online Submission form.
  4. Register to attend the 2020 SAAOG Annual Meeting (SAAOG staff will contact you to register for the meeting if your abstract has been approved).

Please contact the SAAOG Office with any questions by calling (904) 309-6224 or send an email to Allison Fellers at afellers@saaog.org.

General Abstract Information

  • All accepted abstracts will be asked to be displayed in the Poster Hall at the 2020 SAAOG Annual Meeting.
  • Those selected to present with a discussant will be required to submit a draft manuscript at the time of presentation submission, more details on this process will be provided upon acceptance of Abstracts.

John McCain Fellowship Award

The John McCain Fellowship Award is given each year at the SAAOG Annual Meeting to the best original paper submitted by a resident or fellow in Obstetrics and Gynecology while in training in the states of Florida, Georgia, North Carolina, South Carolina, Virginia, and West Virginia. If you are interested in submitting your abstract for consideration of this award, please indicate below when completing the Online Abstract Submission Form. Material submitted for presentation should not have been previously published or presented nor under consideration for publication. The winner will be selected by the SAAOG Executive Committee in the summer and will receive a $1,000 prize as well as all reasonable travel and meeting expenses, and a one year membership for SAAOG. The winner will also present this paper at the 2020 SAAOG Annual Meeting.

John McCain Fellowship Award Disclaimer

This disclaimer applied only to U.S. licensed physicians: Awardees of the Young Investigator Award Program will be offered a monetary award, as outlined above, paid directly by the South Atlantic Association of Obstetricians and Gynecologists, SAAOG is currently seeking possible funding from an outside supporter for this award. In accordance with the Physician Payments Sunshine Act reporting requirements (may be found here), the supporter may report your acceptance fo the monetary award to Centers for Medicare & Medicaid Services (CMS) as an indirect open payment to a U.S. physician. Acceptance of the monetary award is not required in order to retain the John McCain Fellowship Award designation.

Disclaimer
The SAAOG will not be responsible for abstract submissions not received via the website or for submission errors caused by Internet service outages, hardware or software delays, power outages, or unforeseen events.

 

ABSTRACT GUIDELINES

Content Guidelines

Abstracts for poster entries submitted for competition can only be accepted electronically and must adhere to the following guidelines:

  • Abstracts are limited to 400 words. (Word count excludes the abstract title, author names, and affiliations.)
  • Abstracts must be divided into sections: Title, Background/Synopsis, Objectives/Purpose, Design/Methods, Results, and Conclusion that states the importance and potential implications of the observations.
  • Abstracts must be proofread carefully to avoid errors before submission.
  • Abstracts must contain generic drug names only.
  • Abstracts must be submitted in clear English with accurate grammar and spelling of a quality suitable for publication.
  • Lead authors must be prepared to disclose all financial relationships if abstract is selected for presentation.
  • Any funding support for the research must be disclosed.

Checklist

The purpose of the abstract is to define the precise subject of the presentation to an audience. Below you will find a checklist for abstract preparation. All abstracts are considered equally for selection, and the quality of the abstract is the single most important factor in the Committee's decision.

You will be asked for the following:

  • Title
  • Background/Synopsis - A concise description of your subject matter and prior work in this area.
  • Objective/Purpose - The question your material answers or the hypothesis that it tests.
  • Methods - The experimental design or technique employed.
  • Results - Outcomes & measurements, with statistical significance, if appropriate
  • Conclusion - Conclusions, clinical pertinence, and value or for Workshops and Presentations, the prevailing point of view.
  • Proofread - Make sure to proofread your abstract. Misspellings and typographical errors reflect badly on your scientific work. Prepare to substitute plain text for special characters as these characters may not be rendered reliably (i.e., plus or minus for ±, alpha for a etc.)

Acceptance and Presentation Process

Abstract grading is blinded and abstracts are pre-screened and selected by SAAOG judges based on quality and merit. You will be notified by Monday, July 1, 2019, if your abstract is accepted. All lead poster authors are required to register for the 2020 South Atlantic Association for Obstetricians and Gynecologists Annual Meeting January 25- 28, 2020, at the Omni Grove Park Inn present to meeting attendees.

*Expenses related to airfare, lodging, and social events/guest fees are the responsibility of the presenter.

 

Online Abstract Submission Form

 

*Encore presentations will not be eligible for podium presentations or manuscript publication in the Proceedings of the SAAOG.
Please check "Yes" you are submitting a paper for the McCain Award, or "No" you are not submitting as a McCain Award entry
*Manuscript submission does not guarantee manuscript acceptance for publication. All manuscripts will be reviewed by a separate editorial board.
This should be the biography for the individual that will be presenting at the meeting.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png.
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